Wednesday, September 28, 2022

Notes app

September 28 

Carol gave us a tour of the Notes app. The icon on your Home Screen looks like the yellow legal pad of our working days. 

Review Settings > Notes for options you might want to change. 

Open Notes app.  Top right corner has buttons to explore - from right edge to left: New Note, ( ... ), Markup, Camera and Checklist. 

Begin your tour at right edge: ( ... ) is a hodgepodge of tools: Share, Send, Move, Pin, format page with grid, and print. 

Markup is a tool for drawing and appears in Notes, Photos, Messages and Mail. You've gotta play with this feature! 

Camera can scan documents and scan text from a document to add as text to your note! Awesome feature! 

Notes includes an option to create folders and organize relates notes together. So you can browse your folders for related content. Or use the Search feature to find related notes. Now there is something new - hashtags. 

Hashtags are all the rage and look like #travel or #ipadbasics. No space between the # and the words. Tags are searchable from Spotlight Search and in an app like Notes, Files and others. The beauty of a tag is that content is separate from use. The #travel in a note with "travel checklist" as title is redundant. But adding #ipadbasics in the travel checklist is a way to find example notes to share with our class. 

Saturday, September 24, 2022

Search, Find and Lookup

September 28, 2022 

Today our adventure is a half-inch thick but covers an entire football field. We will look at Search on iPadOS through many app lenses. You will be actively using your iPad to search, find and lookup settings, answers, thingamabobs, documents, notes, words, definitions and more. 

For the Hands-On Activities, have nearby: 

  • printed document or magazine 
  • download Search presentation PDF into the Books app - a two step process ... details soon 

We will be looking at the following apps 

  • Settings  
  • Control Center
  • Notes  
  • Mail 
  • Contacts 
  • Calendar 
  • Safari 
  • Books 
  • Photos
  • Pages  
  • Files app 
  • App Library
  • App Store 
  • Ask Siri … 
  • YouTube 
  • Libby - Library Books and Magazines 




Wednesday, September 21, 2022

Apple Maps and Google Maps

Sept. 21, 2022

Jennifer Kerr

Review Maps Chapter at the online iPad User Guide for iPadOS 15. and if you do not have it already, download Google Maps


The Maps apps (Apple and Google—both are free) are better for planning on your iPad than your phone, because of the bigger canvas. You can play around, explore and practice just for fun or to make serious travel plans.


I’m going to cover both Google and Apple maps today. Google was the gold standard for a long time, but  Apple has made great strides recently.


But not always. Take a quick look at Google’s view of Sac State. Zooming in along the river, we can clearly see the new Science building with a label for its fabulous planetarium. Now Apple. I prefer the look of the Apple map. It’s really sharp and has good colors. Look at the American River and Guy West Bridge. But if I Zoom in just north of the Bookstore I see a parking lot that’s no longer there and a strange pink label for the Planetarium but no science building!


Now Settings. For Google, I have location on While Using the App. And also Precise location. For Apple, the same, location while using the Precise Location. You need these turned on to get good directions! But Apple has more offerings or choices and allows you to turn on the Air Quality Index and Weather Conditions. Google does this somewhat differently.


You can use Google or Apple maps in either landscape or portrait mode but to me landscape is more map-like, if that makes sense!


Google: Open it and you see a search bar on the upper left and three symbols along the right. The top symbol gives you options for the type of map and map details. There are options for air quality and for wildfires. And it does show the temperature and weather but it just sorta pops up.  The second symbol zooms you in to your location and does some 3D. My home is marked (probably from Contacts), but the floating circle that’s me moves around. The blue one on the bottom brings up a more complex search bar and a list of your previous searches. Tapping the search bar on the upper left does the same thing. 


When you put a destination in, you get not only directions, but also a lot of information about that place, including photos, etc. You can browse through those.  Hit Directions and you pick your starting place and get routes with times.  Try a destination. You can flip it for returns and tap on the three dots to get other options, including adding a stop. You can download the trip or send it to someone.


One thing Google has had for some time is offline maps, ones you download ahead of time and can use if you’re somewhere with no or limited phone service or wifi. In the white bar at the top left, you will see three lines on the left. Click on those to get options.Offline maps is down aways. First you open a map of a place that you might want to have offline. You can manipulate the map to get the area you want, then hit Download on the right bottom.


Now let’s go to Apple Maps. Your current location will be slightly right of the center of the map, a blue pulsing circle. If it’s not (or to return at any time to your location), click on the pointed arrow at the top right.


At the bottom left is the temperature and the Air Quality Index if you have enabled it.


Tap the world map at the top right. You can choose map setting (each setting has a symbol at the top right: Explore (a folded map, Driving (a car of course), Transit (light rail) or Satellite (globe). With either Satellite or Driving on, when you look at the map, especially when planning a trip or route, on highways and streets you will see slowdowns in red, accidents, road construction and lane closures.


The top of the map is North by default. If you move around your map so it is not, a round compass will appear under the arrow. Tap on the compass to get North back on the top.


Use your two fingers to move around and drag the map. To zoom in or out, pinch in or out. It will show the scale along the top as you zoom. You can zoom really far out and see the entire country or even the whole world. This is fun!  Just use your two fingers to pinch in and get back where you started, the blue circle.


Turn on Satellite and you will see 3D by the arrow. Tap on that. Rotate and move with your fingers to get closeup 3D looks. Use two fingers and rock up and down. Tap 2D to go back.


For directions, tap in the search bar at the top left and type the city or place where you want to go. The map will show it and offer you alternative directions.  It tells you how many miles it is and gives estimated travel times if you were going right now. Just below are details about the place and you can add those to your Favorites. You can find Add to Favorites at the bottom. To find your favorites, tap on the top left Search Maps bar, hit cancel (blue to the right of the search window) and your Favorites pop up right below. You can find the guides you saved by clicking on Guides just under the photos. 


It often will give you several route choices from My Location (where you are now), its preferred one in bright blue. Just tap on a light blue route if you want to consider that. You can also choose to have a route that avoids tolls and/or highways. You will also get directions for trains and transit, walking and biking (but not for all places)!


You can get directions back home again.Tap the blue My Location and tap on the double arrows then tap on Route. You can delete the top place and  replace with another starting place. You can pinch the route to get a closer view and see what terrain you’ll be on.


Be sure your home address is in your Contacts and is labeled as your home. Then when you want directions from some place to your home, the map immediately knows where to go!


There are lots of things you can have fun searching for for: landmarks, parks, beaches, places you might want to visit, addresses or towns where you lived a long time ago, old addresses of your parents or even grandparents. 


Look for places where it says Look Inside, such as a shopping mall or an airport. It will show you all the shops like the Apple Store and where they are in the building. You can get details on the various stores, and restaurants.


In bigger cities like San Francisco, you can get lots of pictures when you see Look Around. You can also do a Flyover, even in Sacramento.


There are many guides in this country and around the world. Just type Guides in the search bar. You’ll get some choices of various attractions in that area. You can save them. Tap on a pick, then tap on Save Guide. You can also share these guides. 


Extra Fun from Melissa

Are you an armchair traveler? Consider joining in the fun by downloading and using Google Earth. I've been watching Outside: Beyond the Lens on PBS lately and they use Google Earth to preview their locations. 


Sunday, September 18, 2022

Contacts app

iPadOS 15.6.2

The Contacts app from Apple was installed on your iPad at the factory. You will find it to be an integral app working with many other Apple apps. Here are some best practices to keep track of people and businesses in your life. 

Don't worry about adding many contacts on your iPad, the info does not take up much space and you will find having these details at your fingertips is wonderful. (Melissa boasts, 792 cards at the moment 😵.)

Checkout the online iPad User Guide Contacts chapter 

Critical app connecting to many other iPad apps. When you use one Apple ID and have an iPhone or a Mac Computer, the Contacts app will automatically update across all your devices. Settings > Apple ID > iCloud > Contacts > ON

Just like "little back book" of our youth, the Contacts app has many fields for typed information. Each person or business will have a CARD. There could be multiple phone numbers, several location addresses and many associated names. In the Apple Contacts you can also add a photo (or Memoji character) and a website and email address. A contact card is one tap away from creating an email or jumping to a web page. The Contacts app uses a template to help you fill-in known details. 

Look for the ( + ) to start a new card or find the name and edit to revise an existing card. 

Display Preferences: 
Settings > Contacts > 
Siri & Search > all options on 
Accounts (email accounts) 
Sort Order > last, First 
Display Order > first, last 
Short Name > on 
My Info > personal card with connections (not duplicate card for sharing) 
Default Card > 

Let Siri know who you are and your family members so you can get information by voice request. 
Make a CARD for yourself -- read My Card instructions in the User Guide with lots of personal information and connections. 
Settings > Contacts > My Info ... search for your detailed card > tap it
Add a secondary personal card to share (Airdrop) to others  
Add an emoticon to help distinguish from main personal contact with lots of personal connections. 


Different ways to add a contact
  • From an email - Press and hold to get template
Use company field to ‘group'
  • Add Book Group or Team Name  
Use NOTES field to add personal information
  • clothing sizes, GATE code, favorite flowers and foods, 
Example of a business to add 
  • Insurance company - add agent name and phone number, policy numbers, car license plates
Delete or Edit
Search Field in contacts

Ask Siri from home page - swipe down between apps for Spotlight Search and type a company name or name and scroll down the list that pops up: Mail, Messages, FindMy, Photos, FaceTime … more results. 

Use the Phone app to add a Contact Card as a Favorite. 

Calendar app

iPadOS 15.6.2

The Calendar app from Apple was installed on your iPad at the factory. You will find it to be an integral app working with many other Apple apps. Here are some best practices for organizing your life events. For example, when you add birthdates and anniversary dates to Contact cards, Calendar will alert you a week ahead of these events. 

Checkout the online iPad User Guide Calendar chapter 

There are four views of the calendar - you will find that one view is most helpful but switching to other views allows you to navigate easily: Day, Week, Month or Year at a glance. 

Remember back in your working days, the Calendar display is similar to Daytimer, Franklin, Palm Pilot, etc. 

Take time to look at the user interface of this app. Look for icons indicating Share or Add ( + ), Cancel and Done. Then look for other icons specific to this app.  

Are you part of a group that meets together (like pre-pandemic times)? Add a new Calendar, set the color and name (something meaningful) for sharing events and all Apple participants can add/edit events. Android or Windows users should be able to view the calendar. Add a couple events - in the past  present or future. Invite members of your group to join the calendar. See the online user guide for details.   

Switch to the month view and scroll down to see upcoming months or scroll down to see previous months.  

DEMO:

  • Two week vacation Add Color/hotel/website
  • Weekly meeting - timed/repeat - App REMEMBERS RECENT ENTRIES
  • Add from email pop up template see link back to email (Renaissance Class)
  • Drag and drop an event to change date on the month view or drag and drop to change the time of an event on the day view 
  • Ask Siri to create an event! Siri adds the basic details and then you can edit the event to add more info 
  • Email with event notations - event includes a link back to Mail message 
  • Email with info for an event - press and hold on "data descriptor" to see popup for new event > Add 

TRAFFIC CONDITIONS & TRAVEL TIME:

  • Settings > Privacy > Location services > Calendar > While Using App & Precise Location ON
  • New Event with valid address
  • Start time 
  • Travel Time > ON 
  • > Done
  • Tap the event to see all info > Travel Time shown below address

Settings > Calendar > Siri & Search > all on (green dots) 

Practice creating events and contact cards. Practice editing events and contact cards. Practice inviting others to an event and practice sharing contact cards. 

Monday, September 5, 2022

Email - Receive, Send & Organize

Revision on October 5, 2022 - Email Contacts for Renaissance Communications. Click on the image to see it larger. (To close the large image, look for X in the top right corner.) 




This session will include participant interaction - using the Raise Hand to answer questions, writing in the Chat field and an opportunity to unmute to ask your question. 

Goals for class session are to: 1) Review Settings > Mail, 2) Add a new account to Apple Mail, 3) eMail etiquette, 4) Review Mail look & feel, 5) Quickly scan for mail to read or delete, 6) Organize & search email  

An iPad was conceived as an individual's device. The iOS and apps are designed for one person. Sometimes, in the real world, iPads are shared devices. Not ideal but practical. So the main communicator might use the Mail app for emails and the secondary user open a web browser to their email account. 

Be ready to answer this question: What is your biggest challenge with email? 

Prep - Get Ready
Look at email in Apple Mail app. Poke around at buttons, try changing views. Look at your list of emails for 1) Friends, 2) Connections, 3) Solicitations. 

New Life Skill - Make Screenshots 
iPad User Guide - Take a Screenshot 
iPad User Guide - Draw in Apps with Markup (including Mail or Notes) 
Screenshots are automatically included in Photos > Albums > Media Types > Screenshots. 

Settings app (gray gear icon) has a left sidebar of tools and a right page of details. First, look for Mail on the left and see the details on the right. Second, at the sidebar top is your name - your Apple ID name. Tap your name to see Apple ID details. Tap iCloud, Tap iCloud Mail ... review the details. Tap Advanced and review choices. 

Hide My Email is a newish feature. Settings > Apple ID > iCloud > Hide My Email. Use these unique email addresses instead of giving out your real one to online services that might sell your address. Requires an iCloud+ subscription, 50GB, 200GB, 2TB - $1/3/10 per month.

Navigate back to Apple ID details .. Tap the top left < iCloud Mail < iCloud ... or 
Touch and Hold on < iCloud Mail to see the several steps back you can jump. 

Add a new email account to the Mail app. The Mail app can aggregate all accounts into one list or you can view as individual lists. 

Let's talk about Email Etiquette
Mostly the To, CC and BCC fields and Forwarding email messages to gobs of people.  
Move email addresses from TO to BCC by dragging on name. 
Summarize your message in the Subject Line. 
Include an automatic signature to save time. 
Don't SHOUT by typing in all caps. 
Don't send large attachments to people unless you know their account can handle it. 

What's it all about Alfie?  Mail User Interface
Open the Mail app on your iPad. Look around. Review the user interface - buttons (words & symbols), views. iPad Pro has more "screen real estate" than iPad Mini or Air. We need to explore together. 

Numbers on Mailboxes show unread count not stored count. 

Left column is all Mailboxes (light gray background), Middle column is individual mailbox or folder, right column is message or thread of messages. Left column has buttons to Hide all Mailboxes and Edit Mailbox list and circles to expand and contract the list. Middle column has Search field at the top and two buttons and fine print on the bottom: Filters or Thumbnails. Message has buttons on top right and bottom right: Trash, Move, New or Share Arrow (many options). 

Mailboxes help you get organized. Today, UnRead, Flagged, Attachments, All Sent, All Drafts, All Trash. VIP anyone?  Tap the Edit button at the top of the left column. MAKE A SCREENSHOT. A blue check circle makes this option visible. The three-line ("hamburger") icon can rearrange your list. Scroll up to see more. Tap the ( > ) blue circle to collapse or expand the list. At the bottom is Add Mailbox ... and in the lower margin is New Mailbox to add a new Folder inside one of your accounts ("Mailbox Location" > ). Tap Done to end editing. 

Show my collection of spam, phishing messages and solicitations
  • Comcast > iOS Basics Email Demo 

Missing emails? 
Is the mailbox filtered? Middle column, bottom left icon is Filter.  

Processing email 
  1. Unsubscribe or Junk? 
  2. Too much email? - Mailbox > Today 
  3. Streamline Reading > Mailbox > Today, scroll to bottom > Edit > swipe up to select all then deselect individual messages to keep > Trash selected
  4. Check your Junk & Trash mail folders periodically … select > Move to Inbox 
  5. Archive vs Trash 
  6. Mailbox is full - Mailbox > Attachments > select and delete 
  7. Add folders to store email messages 
Receiving Email Tips
  • Go Junk. Block Sender. Use Apple's Hide My Email service. 
  • Look at just Today's email. 
  • Practice select all then deselect individual items to keep.
  • Junk might not be. Move to Inbox. 
  • Review Archive and Trash Mailboxes and move to Inbox as needed
  • Read message > Share arrow > Mark ... Flag or Unread to come back to it later 
  • Add senders to your Contacts app 
  • Tap and hold on a link to see a preview and menu 
Subscription emails will have additional information embedded to links in the email telling the sender you opened the message, read it and clicked a link to visit their website. Or just open Safari, go to the website and search for the article mentioned. 

Sending Email Tips 
  • Add recipients to your Contacts app 
  • Use the TO field for primary person 
  • Move addresses to the BCC field when forwarding funny stuff 
  • Write a good subject line
  • Respond to the current subject/message (threaded conversation) 
  • Write a new message and subject line to change the conversation 
  • Don't hide your message in an attachment, use the body of the message instead 
  • Add a Signature for automatic append to your email messages 
  • Some emails with more than 20 BCC recipients will get dumped into Junk, test these messages
  • Apple iCloud offers MailDrop for messages with attachments over 20MBs. Your message will include a link to the attachment for the recipient to download at their convenience. 
  • On iPad, you can set the size and quality of attached images. This is a HIDDEN  button! The line with CC & BCC includes Images 128KB when you add photos. But this is the button to let you change the size of attached photos. Tap to see the size options. Unless the recipient needs to print the photos, use Small or Medium size. On the iPhone you get a prompt to change the size of your attached photos before the message is sent.